How to make your employees gain time and make them more proactive

How much time do you spend replying to all the emails? And what about the employees in your company? This is only one example of one of the main tools that, born to speed-up the business processes, have ended up overwhelming it. Obviously, we are not saying that emails need to be eliminated. Merely that their abuse is detrimental. 

There are better ways to make your employees gain time, taking them away from that sort of passivity rendered customary by a static communication, characterized by long and often unmanageable waiting times. Here is how to make your employees gain time and make them more proactive with a Digital Hive. 

The unique digital environment of the Digital Hive 

SweetHive Digital Hive is a collaborative platform that integrates the Context Oriented Management (COM). We are talking about a method that allows to create a unique digital environment in the company where the collaborators save time by sharing information quickly and communicating in a simple and immediate way with one another and with the management. 

Indeed, the COM methodology summarises the most modern criteria of business organisation combined with cutting-edge digital tools (file sharing, cloud computing, instant messaging apps, etc). The COM, therefore, does not affect only the optimisation of channels such as emails, but it also affects the two linchpins around which the timing of the employees rotates: 

The COM method: saving time in data management  

It is a common experience that human resources have to deal with an increasing mass of data and that they have to be put in the best conditions to do so: 

The Context Management of the COM methodology, by using a digital platform that summarises all the sharing functions and links itself to the database and business software, reduces the time necessary to carry out the above-mentioned operations. It also accelerates the internal communication by giving the employees instant messaging apps that make pleonastic the use of emails or of the traditional telephony, which can be subsided by VoIP systems. 

In essence, the COM is inspired by some of the Project Management principles and to the best practice adopted in this technique for the governability and the monitoring of the processes with the adoption of time tracking software, Gantt diagram and scheduling of the different phases of a project. 

From employees’ proactivity to predictivity of the company  

In addition to contributing to the gain of precious time for the human capital, the COM method prepares for greater proactivity. According to the definition on the Treccani dictionary, the adjective ‘proactive’ in the business language indicates “someone who operates with the support of methodology and tools useful to perceive in advance the problems, the trends or the future changes, in order to plan the appropriate action in time”. 

Proactivity is then a dynamic ability that sees the employees as architects of smart use of the company’s previous knowledge. Instead of being a passive receiver of the information flow, the workers become the protagonists of the change because they learn with the COM method and the digital platform it expresses itself on because they are the one using them first-hand.  

The set of the data, which by itself would not constitute an added value, is this way transformed into a richness of information that gives to the company a real competitive advantage. To the point of giving it a predictive ability, that is a vision with which you are able to intercept before the time the markets orientations and beat the competition to it.